Procurement KPI Dashboard Excel Template (2024)

The procurement team of the organizations consists of specialists who contribute a wide variety of services to all plan participants committed. So they are interested in the activities relating to the procuring of stocks and supplies required for a project or plan implementation. Therefore, this Procurement KPI Dashboard Excel Template helps keeps track of all your procuring activities with relevant and measurable metrics.

Furthermore, it provides benchmarks in which you can analyze your supplier and warehouse services whether are high quality or consistent.

There are numerous KPI metrics for purchasing departments, but, we’re going to look into the most used 20 KPIs in different categories of business metrics under five main groups:

Then, let’s see the details of the Procurement KPI Dashboard Excel Template.

Procurement KPI Dashboard Excel Template Features:

Firstly, you can use these navigation buttons in order to switch between other sections. In general, the Current Year Actual, Current Year Target, and Past Year Actual are the sections where you will input your own values here.

We have used some samples however you can also add new rows or put your data to existing blank areas with a new Procurement KPI code.

Warning!: Do not forget that when you add/remove a KPI code, you should change it in other sections as well. For example, if you add a new Procurement KPI to CY Actual section, you should change it in CY Target, PY Actual, and Cumulative.

Furthermore, the template will allow you to see trends forming with the available charts, giving you a clear visual of your Procurement activity according to selected KPI.

Finally, the Dashboard shows monthly and cumulative results to provide a clear view. In this way, you will see past year and company targets comparison.

Detailed Description of Procurement KPI Dashboard metrics:

General Management

Total Cost of Procurement: This metric includes costs like shipping and processing and payment of the vendor’s invoice.

Cost Savings: Also referred to as “Hard Savings” is planning and managing the work costs less than what was budgeted.

Total worth of Inventory: The value of Inventories as a financial asset. You should calculate the financial values of inventories according to the market price.

Procurement ROI: ROI which means Return On Investment is one of the most used profitability ratios. It analyzes the efficiency of money invested.

If you need other metrics in this group, feel free to add more KPIs on your Dashboard for this Excel template.

Delivery Management

Purchase Order Cycle Time: The time the purchasing department takes to fulfill the needs of the organization.

Supplier Lead Time: The amount of time between the purchase order and the customer’s receiving.

Number of Suppliers: How many suppliers do you need to have? It’s important to track your optimized supplier number and remain to stay with your critical borders.

Quality Assurance

Total amount of Items Ordered: The total amount of items ordered. You should calculate by eliminating rejected and stock-out items.

Ratio of Rejection: The ratio of rejection referred to a faulty component or incorrect product which does not fulfill your requirements. This metric is important for KPI to track your supplier’s quality standards.

Quality Score: This ratio is important to decide whether your rejected order is accepted or not. To make this more quantifiable divide your total orders by the number of defective orders.

Supplier Quality Rating: This metric will be able to give a clear opinion about your satisfaction with your supplier’s quality.

To emphasize, you may add more quality assurance KPI metrics in this Excel template.

Finance Management

Cost of Purchase Order (CPO): Most purchasing organizations analyze their effectiveness by tracking the cost per PO. To calculate this metric divide your organization’s total cost by per order.

Cost Avoidance: Also referred to as “soft savings,” it is any action including taxes, insurance critic stocks that avoid incurring costs in the future.

Cost Reduction: Cost Reduction means cutting back on unnecessary costs in your own organization or supplier’s process.

Operating Expense Ratio: It’s important to understand your operational effectiveness by tracking the operating expense ratio. Because if you have a high ratio it could refer that you need to improve your operation process.

Warehouse Management

Average Inventory (AI): This critical purchasing metric shows your warehouse’s effectiveness as an average of beginning and ending inventory. It’s calculated by the summation of the current inventory and previous inventory, then divided by two.

Inventory Turnover Rate (ITR): Inventory turnover is a ratio showing how many times your function (department) has used and replaced inventory per month. It is calculated by dividing the total amount of the products which got out of the warehouse by the average inventory.

Holding Cost: Holding costs are the costs to store inventory. To calculate this metric correctly, you should include and sum up costs such as your warehouse rent, security and insurance personnel costs, depreciation of handle inventory, etc.

Stock-Out: In this situation, the required item cannot be accomplished because of ineffective inventory management.

Service Level Agreements (SLA): It’s an agreement between clients and providers with a contract. It may include technical definitions about meantime failures, repair, recovery, responsibilities, etc. In order to calculate your warehouse’s SLA divide warehouse work hours by available work hours.

This template will be a reference for your OKR (Objectives and Key Results) tracking for your procurement department and business.

Procurement KPI Dashboard Excel Template Features Summary:

• Both Monthly and Cumulative analysis
• Comparison with Past Year and Target values
• Summary dashboard with charts
• Easy to use and nice design
• Clear on-sheet instructions
• Compatible with Excel 2010 and later versions
• Works both on Windows and Mac
• No installation needed. Ready to use
• Full Print ready
• White Label
• Does not include any VBA macros